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September 2016 Council meeting minutes
Governor’s Council on Developmental Disabilities -Quarterly Meeting
The Governor’s Council on Developmental Disabilities (Council or GCDD) met on Wednesdays, September 7, 2016 at 10:00 a.m., in the Culinary Arts and Hospitality Management Institute (CAHMI) Building, at Pulaski Technical College (PTC) - South Campus located at 13000 I-30 in Little Rock, Arkansas. Prior to this meeting, Council members were given a tour of PTC’s CAHMI 3D Program.
Agenda Item I Call to Order
Chairman Chris Johnson called the meeting to order at 10:01 a.m. with a quorum present.
Agenda Item II Roll Call
Chairman Chris Johnson conducted the roll call with the following results: Members Present: Chris Johnson, Chair, Stacey Sebree, Vice Chair, Craig Cloud, represented by Susie Keesling, David Deere, Katherine Donoven, Syard Evans, C.W. Gardenhire, Mark George, Ke’Arus Henderson, Carrie Hollis-Anthony, Kimberly Horton, Lud Kozlowski, Tom Masseau, Alan McClain, represented by Linda Morgan, Annette Mencer, Andrea Reaves, Toni Roy, Rhonda Saunders, represented by Dara Delony, Melissa Stone, Christopher Tebbetts, Maria Villagran, Judy Watson
Members Absent: Kasey Hodges
Staff Present: Assiah Lewellen, Business Operations Specialist, Eric Munson, Executive Director, Diana Wilson, Program Planner/Manager
Others Present: Daniel Faulkner, Arkansas Attorney General’s Office, GCDD’s Legal Counsel, Ed French, the Arc of Arkansas, Jack Hopkins, Governor’s Office Agency Liaison/Policy Advisor, Sharon Mohammed, DHS Division of Developmental Disabilities Services, Dianna Varady, Arkansas Autism Resource and Outreach Center (AAROC), Steve Varady, Independent Case Management Inc. (ICM)
Agenda Item III Welcome and Guest Introductions
Chairman Chris Johnson welcomed attendees.
Agenda Item IV Approve July 14, 2016 Meeting Minutes (VOTE)
Johnson asked Council members to refer to the handout of the 07/14/16 Council meeting minutes. Johnson asked if anyone had corrections to the minutes. There were no corrections. Johnson asked for a motion to approve the minutes of the 07/14/16 Council meeting. Tebbetts moved to approve the minutes and Kozlowski seconded the motion. Johnson asked if there was any further discussion regarding the minutes. There was no further discussion. Johnson proceeded with the vote. All voted in favor, none were opposed, and the motion passed unanimously to approve the 07/14/16 Council meeting minutes.
Agenda Item V DD Network Update
Johnson/Munson-Report on State Plan Submission and Miscellaneous Meetings:
Johnson stated that the five year state plan was submitted prior to the due date. He spoke about the meetings and events on August 23rd and 24th which included the Administration on Disabilities (AOD) Commissioner Bishop and the National Association of Councils on Developmental Disabilities (NACDD) CEO Donna Meltzer’s visit to Arkansas, Bishop’s meeting with Governor Hutchinson and with Director Walther and staff of the Department of Finance and Administration, a day of self-advocate training, and the Arkansas Disability Policy Consortium’s 2016 Policy Summit which included a roundtable meeting lunch at the Capitol with Council members, Bishop and Meltzer. Munson thanked everyone who participated. He noted that Commissioner Bishop stated that Arkansas’ Council has completed the fastest turn-around that he has seen. Bishop was very complementary of the Council and the hard work done in 2016. Munson thanked the developmental disabilities (DD) network partners on their work in collaboration with the Council. Munson asked Masseau and Deere for a report on partner activities.
Masseau/Deere-Report on network activities: Masseau reported that the self-advocate training day, August 23rd, had gone really well. Self-advocacy experts were brought in from out of state to train Arkansans in self-advocacy to help identify needs, priorities and ways to work better together. Council members Kasey Hodges, Andrea Reaves and Chris Tebbetts all participated in the self-advocacy training. This was an example of the network partners supporting self-advocates from around the state and encouraging their involvement in activities and training. Masseau stated that the August 24th Policy Summit was a success. Self-advocates were able to put some of the skills they learned into action. Representatives of the DD network had a productive roundtable meeting with Commissioner Bishop and his staff. This meeting helped to further plans for network partner collaboration. A follow up DD network meeting is scheduled in November.
Deere thanked Masseau for organizing the Policy Summit and surrounding events. Deere noted that Commissioner Bishop of the AOD, a new federal agency, tasked the DD network with including others, such as Independent Living organizations, in its collaboration. Deere mentioned the move towards linking disability rights organizations with human/civil rights organizations to support a combined movement.
Agenda Item VI Council Budget Report
Munson and Wilson presented the Council budget report (see attachment). Wilson directed attendees to the budget handout. She asked that Council members closely examine the report and its format. This will be the format presented quarterly to Council unless members have requests for changes. Wilson explained the budget report in detail. Munson noted the location in the report Council will see expenditures for sub grants. There was general discussion regarding the report presented. Johnson and Wilson reminded the Council of funding commitment timelines and deadlines.
Agenda Item VII Executive Committee Update – Chris Johnson, Chair
Johnson stated that there was an Executive Committee meeting on 08/10/16 to review the final state plan and approve it for submission. The state plan was approved. Staff gave an update on the corrective action plan (CAP) status. Johnson referred Council members to the handout of the minutes for the 08/10/16 meeting. There were no questions or further discussion.
Agenda Item VIII Nominating Committee Update – Stacey Sebree, Chair
Johnson asked Sebree to report on Nominating Committee activities. Sebree gave an update on the Nominating Committee which last met on 08/30/16. She stated that the Committee’s recommendations for Council appointments/reappointments, if approved, would be sent on to boards and commissions and the Governor. The Committee recommended Katherine Donoven, Maria Villagran and Judy Watson for reappointment (see attachment). Sebree noted that the Council’s Administration on Intellectual and Developmental Disabilities (AIDD) compliance monitor emphasized the need for the Council to recruit more diverse potential members. Sebree stated that the Committee will strive to improve diversity in its recruitment efforts going forward in hope that Council diversity statistics will become more in line with state diversity statistics. Sebree reminded the Council that these are only recommendations, appointment decisions are up to the Governor. Donoven, Villagran and Watson recused themselves from the vote. Sebree asked for a motion to approve the Committee’s recommendations for Council member reappointments. Evans made a motion to approve and was seconded by Hollis-Anthony. Sebree asked if there was any further discussion. There were no other comments. Sebree proceeded with the vote. All voted in favor, none were opposed, and the motion passed unanimously to approve Council recommendations for reappointment.
Munson reminded attendees that it is up to the individuals who are seeking appointment to go to the boards and commissions website and complete and submit their applications.
Agenda Item IX Oversight Committee Update – David Deere, Chair
Johnson asked Deere, chair of the Oversight Committee, to present the update. Deere gave the Oversight Committee update. Deere asked members to congratulate the person to their right in recognition of the Council having worked so hard to accomplish much in the past few months. Items presented during the update were state plan status (plan submitted, awaiting approval) and corrective action plan (CAP) status (is in its next phase, carrying out the state plan). Deere referred Council members to the CAP status chart handout. There was general discussion of CAP status. Deere asked if anyone had questions. There were no further questions. Johnson asked for a motion to approve the Oversight Committee report. Kozlowski moved to approve the Oversight Committee report and was seconded by Mencer. Johnson asked if there were any further comments or questions. There were no other comments or questions. Johnson proceeded with the vote. All were in favor, none were opposed, and the motion carried to approve the Oversight Committee report. Johnson thanked Deere.
Agenda Item X State Planning & Implementation Committee Update – Katherine Donoven, Chair
Johnson asked Donoven to present the State Plan & Implementation Committee update. Donoven directed Council to the handout on Committee recommendations for interagency agreements (IAs). She noted that these agreements will be committing remaining FY15 funds (all “program” funds) and the deadline to commit these funds is 09/30/16 (FY15 funds not committed by the deadline will revert to the US Department of Health and Human Services). Donoven noted that the projects supporting through the IAs must be aligned with the 2017-2021 state plan. Donoven presented an overview of each potential IA.
Department of Human Services/Division of Developmental Disabilities Services Employment First State Leadership Mentoring Partnership (EFSLMP) Project – Agreement will fund an expansion of the EFSLMP project. Possibility of additional funding, if available. There was general discussion regarding the Division of Developmental Disabilities Services (DDS) EFSLMP project. Sharon Mohammed, a DDS Program Administrator, was present to answer questions regarding the DDS project proposal. Evans, Roy and Stone recused themselves from this vote. Donoven asked for a motion to approve the Council staff to proceed with entering into the IA with the Department of Human Services (DHS) Division of Developmental Disabilities Services to fund the EFSLMP project. Masseau made a motion to approve and was seconded by Villagran. There were some questions. Mohammed gave an overview of the EFSLMP project to answer those questions. Donoven asked if there were any further comments or questions. With no further discussion or questions, Donoven proceeded with the vote. All were in favor, none were opposed, and the motion carried to approve the Council staff to proceed with entering into the IA with the DHS Division of Developmental Disabilities Services to fund the EFSLMP project.
University of Arkansas System /Partners for Inclusive Communities (Partners) Self-Advocate Network Development (SAND) Project – Agreement will fund a Partners for Inclusive Communities collaboration with Disability Rights Arkansas (DRA) to support the SAND project. This includes funding the salary of a statewide self-advocate coordinator along with other activities. Amount .
There was general discussion regarding the Partners SAND project. David Deere, Executive Director of Partners, and Tom Masseau, Executive Director of DRA, were available to answer questions regarding the Partners project proposal. Donoven asked for a motion to approve the Council staff to proceed with entering into the IA with Partners for Inclusive Communities to fund the SAND project. Hollis-Anthony made a motion to approve and was seconded by George. Deere and Masseau recused themselves from this vote. There were some questions. Deere gave an overview of the SAND project activities and answered questions. He stated that Partners will sub grant funds to DRA. Donoven asked if there were any further discussion or questions. With no further discussion or questions, Donoven proceeded with the vote. All were in favor, none were opposed, and the motion carried to approve the Council staff to proceed with entering into the IA with Partners for Inclusive Communities to fund the SAND project.
Department of Finance & Administration (DFA) Council Website and Marketing Project – Agreement for DFA to subcontract for the development of a new logo, the construction of a new website and further marketing (rebranding, strategic outreach plan, social media, etc.) for the Governor’s Council.
There was general discussion regarding the DFA GCDD website and marketing project. Eric Munson, GCDD Executive Director, answered questions regarding this project. Mark George, Council’s Public Policy and Outreach Committee (PP&O) Chair, spoke in favor of the project. Website and marketing falls under the purview of the PP&O Committee. Wilson explained that the website and marketing will be paid for with a combination of program and administrative funds; she will justify as much funding from “program” dollars as the state plan will allow (she must prove the percentage of program functionality of the website and tie that percentage directly to portions of the approved state plan to maintain compliance with the DD Act rules on spending). Donoven asked if there were any further discussion or questions. Donoven asked for a motion to approve the Council staff to proceed with entering into the IA with the Department of Finance and Administration to fund the website and marketing project. A motion was made and seconded. There was further discussion. Donoven asked if there were any further comments or questions. With no further discussion or questions, Donoven proceeded with the vote. All were in favor, none were opposed, and the motion was approved for the Council staff to proceed with entering into the IA with the DFA to fund the GCDD website and marketing project.
Additional Discussion on Remaining Funds – Additional Motions Johnson led a discussion regarding the remainder of the FY15 funding which was not committed (known amount is approximately $16,500) and any other FY15 funding remaining not utilized by recipients of the funding provided through the three approved IAs. Johnson proposed an additional motion to approve using these remaining funds by dividing them between DDS and Partners for their approved projects. Deere spoke up and stated that the Partners project has a set proposal and budget and Partners would not accept any additional FY15 funding at this time. Johnson then stated that remaining FY15 program funds be available to DDS for the EFSLMP project. Sharon Mohammed, DDS Program Administrator over the EFSLMP project, stated that the EFSLMP and DDS could utilize any additional funding available. Wilson noted that DDS’s original EFSLMP project proposal had included a higher requested budget and that she would refer back to that budget when finalizing this agreement. Evans and Donoven reminded the Council that approval of the proposed IAs as presented was vital due to the upcoming federal commitment deadline of 09/30/16 and that once the funds are committed, they cannot be utilized in another way. There were other suggestions of ways to utilize the remaining funds. Donoven reminded attendees that due to the 09/30/16 deadline there was simply not enough time to identify appropriate projects. Munson stated, and Johnson agreed, that the suggestions given during this discussion were all good ideas and reminded Council members that there will be FY16 program funds available (once the state plan is approved) and there will be FY17 funds available for future projects to be funded in accordance with the state plan. Munson then reminded members that the FY15 program funds were only available for commitment through interagency agreements (these IAs can only be made between the Council and state agencies).
Additional Motions 1) Johnson asked for a motion to spend the remainder of the FY15 funding ($16,587), which was not committed through the three approved IAs, by allocating it to the DHS Division of Developmental Disabilities Services (DDS) EFSLMP project. Donoven made a motion to approve and was seconded by Gardenhire. Evans, Roy and Stone abstained from voting. Johnson asked if there was any further discussion. With no further discussion or questions, Johnson proceeded with the vote. All were in favor, none were opposed, and the motion was approved. 2) Johnson asked for a motion for “any money not spent of the FY15 funding” be allocated to the DHS Division of Developmental Disabilities Services (DDS) EFSLMP project. Horton made a motion to approve and was seconded by Gardenhire. Evans, Roy and Stone abstained from voting. Johnson asked if there was any further discussion. With no further discussion or questions, Johnson proceeded with the vote. All were in favor, none were opposed, and the motion was approved.
Agenda Item XI Public Policy & Outreach Committee Update – Mark George, Chair
Johnson asked George to present the update. George first gave a presentation on the DD Act. George asked attendees to refer to the DD Act handout. He stated that, from a public policy perspective, it would be productive for all members to review the Act again and be more familiar with its meaning and implications on Council actions and its limitations of Council actions. George reviewed the information in the handout (see attachment). George reminded Council members that knowledge of the DD Act provides them (the members) with substantive answers to give to people who may approach members with questions about Council actions or with replies to people who say “I don’t think the Council should be doing this”. George then gave the Public Policy & Outreach Committee update. George stated that the PP&O Committee’s work will begin in earnest once the website and marketing project is underway. He reminded Committee members to be ready for lots of upcoming meetings and to be prepared to put in the work required to help the staff and contractor produce the new website and other materials. Munson thanked George for his presentation and report.
Agenda Item XII Self-Advocate Presentation Andrea Reaves, a self-advocate member of the GCDD was scheduled for a presentation to attendees. Due to the unexpected change of venue (the morning of the meeting Council staff was notified that PTC was unable to prepare the reserved room for the scheduled meeting and luncheon, PTC gave the Council an alternate space on the same campus to use for the meeting) for the Council meeting and luncheon, Reaves presentation was postponed to a later date, to be determined.
Agenda Item XIII Other Business Johnson asked if there was any other business to discuss. Kozlowski said that the tour of Pulaski Tech’s 3D Program (offers young adults with developmental disabilities post-secondary education and preparation for employment through its certificate programs that develop skills in the areas of culinary arts and hospitality) was really good and he would like to participate in similar events in the future. Johnson agreed and stated that he would like to discuss the possibility of holding one of the Council meetings or events on a weekend so that members could bring their children and allow them to participate. Johnson noted upcoming important dates:
09/30/16 End of federal 2016 federal fiscal year (FY15 fund commitment deadline)
12/08/16 Next Quarterly Council meeting
Johnson asked if there was any further business to discuss. There was no further business.
Agenda Item XI Adjourn
Johnson asked for a motion to adjourn. Donoven made motion to adjourn and was seconded by Mencer. All voted in favor, none were opposed and the motion to adjourn passed unanimously. Johnson thanked everyone for their service and invited attendees to join the lunch service in the Le Culinaire dining room.
Meeting adjourned at 11:48 a.m.