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March 2017 Council Meeting Minutes
Governor’s Council on Developmental Disabilities Quarterly Meeting
The Governor’s Council on Developmental Disabilities (Council or GCDD) met on Monday, March 6, 2017 at 12:30 p.m., in the Governor’s Conference Room, at the Winthrop Rockefeller Institute located at 1 Rockefeller Drive, Morrilton, Arkansas.
Agenda Item I Call to Order
Chairman Chris Johnson called the meeting to order at 12:54 p.m. with a quorum present.
Agenda Item II Roll Call
Chairman Chris Johnson conducted the roll call with the following results:
Chris Johnson, Chair
Stacey Sebree, Vice Chair
Assiah Lewellen, Grants and Outreach Coordinator
Hanan Malak, Business Operations Specialist
Eric Munson, Executive Director
Diana Wilson, Program Planner/Manager
Daniel Faulkner, Arkansas Attorney General’s Office, GCDD’s Legal Counsel
Darren Morris, Statewide Self-Advocate Coordinator, Disability Rights Arkansas (DRA)
Agenda Item III Welcome and Guest Introductions
Chairman Chris Johnson welcomed attendees. Johnson moved up agenda item VII. Approval of December 8, 2016 Meeting Minutes for action as item IV.
Agenda Item IV. Approve December 8, 2016 Meeting Minutes
Johnson asked Council members to refer to the handout of the 12/08/16 Council meeting minutes. Johnson asked if everyone had reviewed the document and if anyone had corrections to the minutes or comments. There were no corrections. Johnson asked for a motion to approve the minutes of the 12/08/16 Council meeting. Hodges moved to approve the minutes and Kozlowski seconded the motion. Johnson asked if there was any further discussion regarding the minutes. There was no further discussion. Johnson proceeded with the vote. All voted in favor, none were opposed, and the motion passed unanimously to approve the 12/08/16 Council meeting minutes.
Agenda Item V. Adjourn to Meeting Rooms for Committee Meetings
Johnson announced that the Council meeting would adjourn for thirty minutes so that two committees (Public Policy & Outreach Committee and State Plan & Implementation Committee) could have break-out meetings. Johnson asked that attendees meet back in the Governor’s Conference room at 1:30 p.m. to reconvene the full Council meeting.
Committee members proceeded to Petit Jean Meeting Rooms I and II. See Committee meeting minutes for details.
Agenda Item VI. Full Council Reconvenes in Governor’s Conference Room
The full Council meeting reconvened at 1:48 p.m. with a quorum present. Chairman Johnson proceeded to the next agenda item.
Agenda Item VII. Approve December 8, 2016 Meeting Minutes
This item was completed earlier in meeting per direction of Chairman Johnson. See Agenda Item IV.
Agenda Item VIII. Council Budget Update
Johnson stated that he was turning the discussion over to staff for the budget update. Wilson referred members to the budget report handout. She then gave a budget update with projections for future spending. There was a discussion held regarding how staff projected expenditures, and whether our state appropriation matched our federal budget. Wilson answered questions and told the Council that information regarding the budget and our appropriation would be available on our website after it was complete. There were a number of questions asked by Council members and Wilson responded and reminded the Council that the training that they received during the retreat regarding budgeting and expenditure responsibility of the Council is some of the most important training that they will receive during the year, and that the training would continue with updates and new information presented at each Council meeting. A general question and answer session will be held during each meeting to be sure that Council members are aware of their important responsibility in this area. Johnson asked if Council had other questions regarding budget matters and how the monthly report was compiled. There was no further discussion. Johnson asked for a motion to accept the report. Hollis-Anthony moved to accept the report and George seconded the motion. Johnson asked if there was any further discussion or concerns regarding the report. There was no further discussion. Johnson proceeded with the vote. All voted in favor, none were opposed, and the motion passed unanimously to accept/approve the budget report.
Agenda Item IX. Status Report on Grant Funded Projects
Johnson referred attendees to the funded projects status report document. Munson gave a brief report on each funded project (the Council Website and Marketing Projects, the Department of Human Services-Developmental Disabilities Services Division Employment First State Leadership Mentoring Partnership Provider Transformation Project, and the UA/Partners Self Advocacy Network Development Project).
Darren Morris, the statewide self-advocate coordinator employed through the Self Advocacy Network Development (SAND) Project, gave an update on his progress. Munson thanked Morris for his report and his work so far on the SAND project. Deere stated that preparations were underway to host a regional Self-Advocates Becoming Empowered (SABE) meeting and conduct an educational event for Arkansas self- advocates on September 25 and 26th, 2017. Deere said that plans were not yet finalized. Johnson asked that Deere email the information to staff when plans are final so that staff may share the information on the Council website. Munson stated that the staff status report on funded projects was complete. Johnson thanked Munson.
Agenda Item X. Reports from Committee Chairs
Johnson said it was time for committee chairs to present reports. Executive Committee – Chris Johnson, Chair:
Johnson presented the report for the Executive Committee. Johnson reported that the Executive Committee held a meeting by conference call on 02/27/17. In that meeting, the Committee planned for the 03/06/17 Council Quarterly Business Meeting. They had approved two motions, one giving direction to the Public Policy & Outreach Committee and the other giving direction to the State Plan & Implementation Committee. Johnson stated that completed his report for the Executive Committee.
Nominating Committee – Stacey Sebree, Chair:
Sebree was not present at this time. Johnson asked that Munson give the report for the Nominating Committee. Munson stated that the Committee met that morning, 03/06/17, and discussed recruiting potential Council members. Five names were approved for recommendation to Council: Julie Mayberry, Zach Hall, Cindy Fong, Ann Price, Denette Smith. Staff will follow the process set out in the Council bylaws, policies and procedures. There was general discussion on the topics of recruiting, term expiration, and re- appointment. Johnson asked if there were any further questions or discussion. There was no further discussion. Johnson asked for the next committee chair report.
Oversight Committee (OS) – David Deere, Chair:
Deere reported for the Oversight Committee. He stated that it will take another year before the Corrective Action Plan (CAP) will be completed. He noted that the Council is on track with the plan and the dates set out for deliverables. Council needs to continue to conduct business according to federal, state, and Council regulations and staff needs to continue to document the process. Deere stated that the Committee had discussions on how to make meetings more accessible (if needed) and if any additional supports or accommodations were needed. There was a short discussion on this topic. Johnson asked if there was anything else to address. Deere said no. Johnson thanked Deere for the report.
Johnson asked for the next report.
Public Policy & Outreach Committee (PPO) - Mark George, Chair:
George presented the PPO report. George stated that PPO had discussed outreach. They also discussed the need to strengthen self-advocacy in Arkansas and how Morris’s’ self-advocacy efforts will help. George discussed the need for advocates to be present and participate when the legislature is in session. He feels like the legislators are seeing the same individuals testifying and would like to encourage more advocates to participate. George stressed the importance of self-advocate testimony to personalize the effects of legislation. Morris agreed and stated that he is communicating this same message to his audience. George stated that PPO had approved a recommendation that staff proceed with entering/publishing content in the website and social media and to enter into contracts for marketing services. George asked Council to approve this recommendation.
Johnson asked for a motion to approve the PPO recommendation. Tebbetts moved to approve the recommendation and Watson seconded the motion. Johnson asked if there was any further discussion on this topic. There was no further discussion. Johnson proceeded with the vote. All voted in favor, none were opposed, and the motion passed unanimously to approve the PPO Committee’s recommendation. The PPO report was complete and approved.
Johnson asked for the next committee report.
State Plan & Implementation Committee (SPI) Report – Katherine Donoven, Chair:
Donoven stated that the Committee had voted to give staff recommendation to proceed with the RFP process. SPI approved the 2017 RFP to fund projects under: Goal 1, Objective 1, Activity 1; Goal 2, Objective 1, Activity 1; Goal 3, Objective 2, Activity 2.
There was general discussion. Donoven recommended that the Council vote to approve. Johnson asked for a motion to approve the SPI recommendation. Tebbetts moved to approve the recommendation and George seconded the motion. Johnson asked if there was any further discussion on this topic. There was no further discussion. Johnson proceeded with the vote. All voted in favor, none were opposed, and the motion passed unanimously to approve the SPI Committee’s recommendation. There were no further questions on Donoven’s report. Johnson accepted Donoven’s report.
Agenda Item XI. Council Staff Update
Munson gave a brief update and explained that A.C.A. § 25-16-902 requires that reimbursement for expenses of Council members (mileage, meals, etc.,) while conducting the business of the Council be authorized by a vote of the full Council during its first regularly scheduled meeting each calendar year. The expense reimbursement shall not exceed the rate established for state employees by state travel reimbursement. A motion was made by Carrie Hollis-Anthony to authorize those payments and Mark George seconded the motion. The motion was approved with no negative votes.
Agenda Item XII. New Business and Announcements
Johnson thanked self-advocate member, Andrea Reeves, for speaking to the Council. He thanked staff for their work on the meetings and the retreat. There was general discussion about the retreat. Johnson asked all to complete the evaluations. Johnson asked if there was any further business to discuss. There was no further business.
Agenda Item XIII Adjourn
Johnson asked for a motion to adjourn. Hollis-Anthony made motion to adjourn and was seconded by Gardenhire. All voted in favor, none were opposed and the motion to adjourn passed unanimously. Johnson thanked everyone for their service.
Meeting adjourned at 2:28 p.m.
Assiah Lewellen, Recorder
THESE MINUTES WERE APPROVED BY FULL COUNCIL DURING THE 06-09-17 QUARTERLY MEETING